By Jenn Kubilis | October 31, 2000
Bookkeeping is often given a low priority by business people. After all, it's not necessarily the easiest business task; the detailed input and balancing of numbers can be very frustrating. Besides that, why spend an hour on your books when you could be closing a sale or doing billable work? In fact, why bother at all? Shouldn't the accountant be able to sort things out at the end of the year when you hand over your shoebox of receipts and deposits?
- Regular bookkeeping reduces stress, anxiety and it creates "peace of mind" around your business venture.
- Bookkeeping keeps your goals in site and lets you know when you have financial resources available to accomplish other goals. Having an up-to-date financial position tells you whether you can afford a new piece of equipment, or a great advertising opportunity.
- It's The Law! Any person who carries on a business in Canada must keep books and records at their place of business in such a format or order to enable the assessment and payment of taxes.
- Tracking your sales will tell you whether you have slow times during the year, helping you plan by putting money away during the good times.
- Knowing when you have peak times and slow times can help you control your spending, making it easier to avoid major expenditures during your business' slow times.
- A set of books will provide you with financial statements, the most recognizable being a Profit and Loss statement. This document will tell you what your sales and expenses are, and whether you made or lost money.
- You will avoid penalties and fines on late remittance of taxes Â GST, PST, and Income taxes - by keeping your paperwork organized.
- Tax time will be easier if you know that your books are up-to-date when April comes around. This way, all you need to do is provide financial statements and/or a disk to your accountant. You don't have to spend time looking for receipts, finding someone to put it all together for you and paying more because you are not organized.
- It keeps the boring aspect of the business to small regular time chunks of keeping "the books" rather than one 'I'll keep putting it off' large time chunk.
- When you apply for credit from vendors or a loan from a bank, you will always be asked for your financial statements and/or income tax returns to verify your creditworthiness.
- Should you decide to sell your business, buyers will want to see your company's past financial records to assess feasibility of the business.
Without records, you cannot see how well your business is doing and where it is going. But most importantly, you need them to run your business successfully.